WCEA Financial Controls Policy
This policy sets WCEA's spending authority and accountability rules. Authorized bank signatories are John Chaney (Program Director) and Christy Bush (Treasurer), with dual signatures required over $2,500 — matching the bank resolution and the Executive Director's own contract limits exactly. Spending authority scales with amount: up to $500 the Program Director alone, up to $2,500 with Treasurer notification, up to $5,000 with co-authorization, and anything over that requires a full board vote. Any unbudgeted expense over $1,000 requires both Treasurer and Director of Development awareness, regardless of size. It also covers donation handling (deposited within 5 business days, cash counted by two people), financial reporting cadence, expense documentation, IRS filing thresholds (Form 990-N under $50,000 in gross receipts, 990-EZ above that), and ties conflicts of interest in financial votes back to the Conflict of Interest Policy.